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Welcome! We're glad that you've picked HarperCollins Children's Books to help set up your author/illustrator event. Please take the time to read the information below, especially if this is your first time inviting an author/illustrator to visit your school. If you have any questions, we are more than happy to help!

GETTING STARTED

AUTHOR/ILLUSTRATOR REQUEST FORM

BOOK ORDERING POLICY

THINGS TO REMEMBER AS A HOST


Getting Started
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1) The Author List
Have you obtained a current copy of the HarperCollins Children's Books Author List? Please click here to download this list. If you have any questions, please e-mail authorvisits@harpercollins.com.

2) The Author
Once you have looked over the Author/Illustrator List, please narrow down your inquiries to 3 or 4 authors/illustrators. If you need suggestions to match your event or lesson, we are happy to make recommendations.

3) The Invitation
We suggest inviting an author/illustrator 6 months to 1 year ahead of your scheduled event. Some authors book two years ahead of time! The earlier you plan, the more likely that you will get your first choice.

4) The Date
Do you have a specific date in mind? It is easier to book an author if they know your event dates are secure.

5) The Event
Do you have a specific event? Authors prefer having the most information on what they will be presenting for and who will be in the audience.

6) The Audience
Who will be in the audience and how many people will be in the audience? Remember that kindergarteners and 4th graders have different needs and attention spans.

7) The Presentation
How many presentations will the author be asked to make? Most authors will make up to 3 presentations per day. Anything more is exhausting!

8) The Visit
How long will the author/illustrator be asked to stay? Are other schools, libraries, or bookstores interested in joining you in hosting the author/illustrator?


THINGS TO CONSIDER

1) Your budget
Travel and hotel expenses are not included in the author's honorarium and are typically paid for by the hosts. Most authors have an established fee, however many of these can be negotiated. If, for instance, an author is already in the area, travel fees will be lower. If the school extends an invitation for fewer presentations, author's fees could be lowered.

The current Author/Illustrator List has honorarium levels for each author/illustrator listed.
$ Free - $1000
$$ $1001 - $2000
$$$ $2000 plus

2) Cutting Costs Are there any other schools, libraries, or bookstores in your area who would be interested in having the author/illustrator come to present? If so, this might defer some of the honorarium and travel costs.


Author Request Form
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Once you have decided on an author/illustrator, click here for our author request form.

Please allow 3-4 weeks for your request to be answered, as there is a tremendous amount of authors requested at a time.


Book Ordering Policy
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We will send you the appearance confirmation, any promotional materials available for the author/illustrator, and the book ordering policy for HarperCollins Children's Books. If you order through the HarperCollins warehouse, you will receive a 40% discount off of trade and paperback editions and 25% off library editions.

Please call 1.800.242.7737 for Customer Service. To obtain the book ordering policy, please click here.


Things to Remember as a host
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1) The host will contact the author/illustrator in order to work out the logistics of the visit. This includes travel, hotel, visit schedule, escort for the author/illustrator, etc.

2) Publicize the event. The more people that know about the event, the better the turnout and support for this and future events. The promotional materials provided may be used to contact local newspapers and media.

3) Educate the Audience. If the audience is aware of the titles and the work of the author/illustrator they will be more enthusiastic and involved in the presentation.

4) Find out if the author/illustrator has dietary restrictions, allergies, etc.

5) Make sure to schedule some breaks for the author in between presentations.

6) When organizing an author signing, some authors prefer to have a slip of paper in each book with the child's name on it.

7) Materials and AV Equipment. Make sure that you talk to the author about their needs to their presentation. We also have a listing of the author's presentation requirements.

8) Schedule. Make sure you run all the activities that are planned with the author before the event occurs. Click here for a sample author schedule.

If you need additional information, please send an e-mail to authorvisits@harpercollins.com.


Best wishes for a successful and fun event!